How to write a transfer request

Updated February 21, 2017

A transfer letter is a request to change jobs to either a new office location or a new state. To write a transfer letter you must know how to format the request, whom to send it to and the voice you need to use to keep it formal and respectful. Provide all of the pertinent information needed in your transfer request to best ensure your employer is aware of your reason for the transfer request. Writing a transfer request does not guarantee your request will be granted.

Create a header on your transfer request by placing your name, address, e-mail address and personal phone number at the top of your letter. Center this information as if it were your letterhead.

Start your letter by placing the current date on the left side of the page and the name and address of your employer underneath the date. For example:

John Doe

123 ABC St.

Alphabettown, FL 12345


January, 1 2011

Jane Jones

Jones Title Company

456 Jones St.

Alphabettown, FL 12345

Dear Mrs. Jones,

Write the body of your transfer request. Make it short, concise and clear. For example:

I would like to formally request a transfer to the Miami office. Due to my wife's job we are moving to Miami. Because I enjoy my job and I would like to transfer to the Miami office to continue my work for Jones Title Company. I ask that you kindly consider my request and keep me on-board with Jones Title. I am available to train a new employee to take over my job at my current office.

Thank you for your time and consideration. I look forward to hearing from you.

Respectfully yours (or Sincerely),

John Doe

Deliver your letter to your boss' secretary or straight to your boss.

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About the Author

Tiffany Raiford has several years of experience writing freelance. Her writing focuses primarily on articles relating to parenting, pregnancy and travel. Raiford is a graduate of Saint Petersburg College in Florida.