How to Change a Date on a Scanned Document

Updated April 17, 2017

Scanners are devices that convert documents into images you can print or store on your computer. However, once the document becomes an image, you cannot type anything on it using a word processor. This can be a problem, especially if you need to change an item such as a date on the scanned image. Using the Paint program that comes with Windows 7, you can use a simple image-editing technique to change the date on the scanned copy.

Click your Windows Start button, Then click the "Paint" icon. Windows will launch the program and display a blank canvas in the editing window.

Click the "Text" tool near the top of the user interface. This tool looks like the letter "A." The "Text" tool lets you create text by typing on the canvas.

Click anywhere on the blank canvas. A "Font" menu will appear near the top of the user interface. This allows you to set the font of the text you create. The default font size, 11, appears in the font size drop-down box. Click the drop-down box to select a new font size or leave it at 11 for now.

Click the canvas again and type your new date. It will appear on the canvas.

Locate the "Select" drop-down box and click its drop-down arrow. Click the "Rectangular Selection" tool to select it.

Click the top left corner of the date and use your mouse to draw a rectangle around it. Press "Ctrl" + "C" to copy it to the Windows clipboard.

Return to the other version of Paint that contains the scanned image.

Press "Ctrl" + "V." Windows will paste that date onto the image.

Click the date, hold down your left mouse button, and drag the new date so it covers the old date.

Press "Alt" + "F," and click "Save AS" to open the "Save As" window. Enter a name for the updated document, then click "Save" to save it to your hard drive.


When choosing a font size for the text you create, select one that matches the font size of the text in your scanned document. If you have the original document, simply open it in a text editor and check its font size. If you do not have the original document, you can experiment with different font sizes. For example, if you discover that an 11-pixel font size is too small, you can try the process again using a larger font. Eventually you will find one that matches the font size in your scan document.


When saving the updated document containing the new date, choose a new file name so you do not overlay your original scanned document.

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About the Author

After majoring in physics, Kevin Lee began writing professionally in 1989 when, as a software developer, he also created technical articles for the Johnson Space Center. Today this urban Texas cowboy continues to crank out high-quality software as well as non-technical articles covering a multitude of diverse topics ranging from gaming to current affairs.