How to send a powerpoint presentation through email

Updated March 23, 2017

Sending a PowerPoint in an e-mail is a quick way to share a presentation. When you opt to send a presentation via PowerPoint's "Send Email" function, the email program automatically opens in a new message window with your presentation attached that is ready to address and send. It saves a lot of time because you don't have to save the presentation to your hard drive and then attach it yourself. Time saved means more time you can put to use on a polished presentation.

Click on the "Office" button in the PowerPoint 2007 toolbar. Click "Send" and choose "Email."

Note the new Microsoft Outlook mail message that opens with the PowerPoint presentation already attached. Click "To."

Click the name of the recipient to whom you want to send the presentation when the contacts dialogue box opens. Select your e-mail recipient by clicking on the name. Ctrl-click on multiple names to select more than one name. Click "To" then click "OK."

Type a message in the body of the email and click "Send" to send your PowerPoint presentation in an e-mail.


Use consideration when e-mailing very large presentations. Some recipients may use e-mail providers that limit the size of attachments.

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About the Author

Elle Smith has been an advertising professional for more than 25 years. Her work for ABC, CBS and Sony Pictures Television has appeared on radio, on air, in print and outdoors. In addition, Smith has more than 20 years experience in marketing, graphic arts, commercial photography and print production, and is a licensed real estate agent with property management certification in California.