How to Apply for a Birth Certificate in India

Written by elvis michael
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How to Apply for a Birth Certificate in India
How does an Indian family receive their birth certificate? (baby image by Dron from

The birth certificate of an Indian citizen is a crucial identity document which allows a citizen to enjoy the services offered by the government. A birth certificate includes information like the date of birth, gender, place of birth, name of parents and name of the certificate’s holder. A birth certificate is required to seek admission in educational institutions, settlement of property rights and to obtain government-issued identity documents such as a passport, driving license, marriage certificate and voter’s ID.

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  1. 1

    Register the birth. Fill the forms provided by the registrar at the “Registration of Births” office within 21 days of the birth. If the child is born at home, one of the parents will have to visit the “Registration of Births office” to get the registration done. If the child is born at a hospital, the forms will be provided by the hospital itself. In this case, verification with the records of the hospital will be carried out before issuing the birth certificate.

  2. 2

    Apply for the birth certificate copy. Request for copies of your child’s birth certificate at the Municipal Corporation's office, where the birth was registered.

  3. 3

    Include the child’s name. There are two scenarios that can come up when it comes to the inclusion of the child’s name in the birth certificate. First, the name of the child can be included while carrying out registration immediately after birth. In this case, the birth certificate will be issued according to the information present in municipal records. If the name of the child was not included in the birth certificate immediately after birth, a name inclusion form must be submitted with supporting documents. Supporting documents would include an affidavit from parents/relatives and photocopies of the school certificates (X or XII,) the applicant’s passport and proof of residence for the parent/applicant.

  4. 4

    Confirm the accuracy of the details. It is important to verify that the birth certificate is free of mistakes. If there are any errors, get these corrected immediately by contacting the Municipal Corporation's office. Minimise these risks by paying close attention to the spellings of both the child’s and parents’ names.

  5. 5

    Apply for the birth certificate copy when birth is not registered. If the birth is not registered, request the Municipal Corporation office for a “Non-Availability of Birth Certificate” (NABC). A “Vakalatnama” has to be filed by the parents or guardians, or through a lawyer. For this, the NABC and an affidavit endorsed by the public notary that states the birth location has to be submitted at the municipality's court in the appropriate jurisdiction. An "A Class" magistrate will then review the case, and if everything is in place, the magistrate will issue a standing order to the municipal office. A new record will then be entered and the new birth certificate will be issued.

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