How to batch edit contacts in outlook

Written by heath robert
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How to batch edit contacts in outlook
Simplify a repetitive task by batch editing your contacts. (Ryan McVay/Photodisc/Getty Images)

Microsoft Outlook is a product in the Microsoft Office line of software for office productivity. Outlook allows users to easily manage a large list of e-mail and other contact information. Sometimes, you might want to edit a large number of contacts at once. For example, everyone at your office might share the same office phone number and work address. It's possible, through batch editing, to add this information to a large number of contacts at the same time.

Skill level:

Things you need

  • Computer with Outlook installed
  • PC mouse
  • Keyboard

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  1. 1

    Open Microsoft Outlook.

  2. 2

    Open the Contacts folder, which contains the information you want to edit.

  3. 3

    On the "View" menu pane, click on "Arrange By" and then click on "Customize Current View."

  4. 4

    Click on "Group By."

  5. 5

    Click "Clear All" to remove the existing item groups and then select the item you want to change. If you want to change the addresses, for example, select "Address" from the group items.

  6. 6

    Select "All Collapsed" from the view menu to return to the overview of your contacts.

  7. 7

    Scroll through the view and find the item you want to change, such as the address, and click on the plus sign next to the field.

  8. 8

    Double-click on any one of the contacts under that group. Change the information you want to edit and then select "Save and Close." That contact has now changed and will appear in a new group under the view field.

  9. 9

    Select the entire list of contacts that you want to apply the same change to, and drag one of the icons to the new group that was just created. The program will automatically apply the same change to all contacts.

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