How to write donation letters for food

Written by jennifer reid
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How to write donation letters for food
Most food banks request non-perishable items so that donations can be stocked and used as needed. (Jupiterimages/Comstock/Getty Images)

In an age where the need for generosity is only rising, so too does the need to ask for that generosity to be directed your way. If you run a food bank or another charitable organisation that relies on food donations, you will most likely run letter-writing campaigns asking people to donate food to your organisation. Follow these simple steps to make sure your letter is as effective as possible.

Skill level:
Moderately Easy


  1. 1

    Identify yourself and your purpose. Who are you, what organisation do you represent and what is it that you want to do? Giving as many details as possible makes your appeal more persuasive.

  2. 2

    Explain what you want the recipient of your letter to do. Are there certain food types you are looking for or that you want to avoid? Perhaps you're stocking up for Thanksgiving and so are looking for canned yams, etc.? Be specific as to your wants and needs. Also, you need to identify when and where you are accepting donations.

  3. 3

    Include all information possible. If your endeavours will benefit a specific neighbourhood or demographic, let the recipient know. If you have pictures to represent those who will benefit, it can be helpful to provide a visual to encourage donation.

  4. 4

    Thank the recipient ahead of time for his participation in your fundraising endeavours.

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