How to Use a Photocopy Machine

Updated April 17, 2017

Photocopy machines can often be tricky to figure out the first time you use one. Machines come with various features added, but the standard photocopy machine will simply copy the image of the object you put onto its glass surface. After your first time using a photocopy machine, you will be able to easily use it the next time. Photocopy machines are common in offices, because they are cheaper than using ink to print multiple copies.

Plug your photocopy machine in and turn the power switch on. This is located in the back of the machine, either on the top left or right side.

Wait for the machine to warm up. You will hear high-pitched sounds for a few seconds, and then it will be ready to use.

Open the paper tray by sliding it out. This is located at the front of the machine and usually has three trays for various sizes of paper. Fill it to the line with the appropriately sized paper.

Open the top of the photocopy machine and put the object you want to photocopy onto the corner. You will notice numbers outlining the glass. The machine will copy objects from the corner that has the "0" mark.

Close the lid.

Use the touch screen to select image quality. You will see "Draft" or "Low," "Normal" and "High." Under "Printer" on the screen, select "Black and White" or "Color." Under "Image Size," select the size you want the paper copy to be. Scroll up or down to increase or decrease the number of copies under "N of Copies". Adjust "Brightness" and "Contrast" by scrolling left to right. The further right you go, the brighter the printout will be and the higher the contrast of colours.

Press the "Copy" button and wait for the copies to spill onto the side tray.


Ensure that you close the lid a fully as you can. A bright light will scan the image, and this light can be harmful to your eyes.

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About the Author

Phillip Chappell has been a professional writer in Canada since 2008. He began his work as a freelancer for "Senior Living Magazine" before being hired at the "Merritt News" in British Columbia, where he wrote mostly about civic affairs. He is a temporary reporter for the "Rocky Mountain Outlook." Chappell holds a Bachelor of Journalism in computer programming from University College of the Cariboo.