How to Compress a PDF for an Email

Written by terrance karter
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How to Compress a PDF for an Email
When you compress a file, you are making it smaller so it is easier to send through e-mail. (laptop image by Jorge Figueiredo from

A PDF file is sometimes too large to send in a regular e-mail. When this happens, you won't be able to send it as an attachment, so you'll want to find another way to send it. With a PDF, you can usually compress it in a zip file, just like any other large file. This is the easiest way to compress a big file, and your receiver can unzip it when it gets where it's going.

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  1. 1

    Right click on your desktop and choose "New Folder." You can name it anything you'd like.

  2. 2

    Drag the PDF file into this new folder.

  3. 3

    Exit out of the folder if you are inside it. Then right click on the folder. Choose "Send To" and then "zip File." The program will make a duplicate copy of the folder with the PDF inside of it, but it will be a zipped, or compressed, file.

  4. 4

    Attach the zipped file to your e-mail, just as you would any other type of attachment.

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