How to word summer picnic invitations

Written by clayton guebert
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How to word summer picnic invitations
Mentioning a barbecue in a picnic invitation helps people know what to expect. (picnic grill image by Wimbledon from

Summer is the perfect time to organise a picnic with your friends, family, church or workplace. If the weather is nice, people will want to spend time outdoors, and picnics are a great way of bringing people together. Using the right words, writing an invitation for a picnic isn't too challenging either. After all, few people can resist offers of food and company. With good food, good weather and a few well-chosen words, a picnic will come together easily.

Skill level:

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  1. 1

    Set out the important details first. The venue and the time should be included at the top of the invitation. Also include information about any sort of facilities that will be there, such as a barbecue, or a pool, and encourage people to bring whatever they need to enjoy them.

  2. 2

    Include a simple message about the picnic. It need not be elaborate. One sentence as simple as, "Come to my picnic," is usually sufficient to convey a welcoming message to people. Or you can create a rhyme using words associated with picnicking or barbecuing.

  3. 3

    Mention any aspects of the picnic that inform people on what to bring with them. Also, clarify if you want people to bring food or if food will be provided. This need not be worded elaborately; a simple sentence near the bottom of your invitation will do.

  4. 4

    Give an idea of who it is appropriate to invite. Adding a sentence like, "Friends and family invited," will make it clear to recipients that they are welcome to bring whoever they wish. If there's a specific group you want to invite to the picnic, mention that group too. There's nothing wrong with clarifying who you hope to attend.

  5. 5

    Finish the invitation with contact information for people to RSVP. Use either an e-mail address that you frequently check or a phone number. This will allow you to estimate how many people are arriving, and will give people a way to contact you with any questions about the event.

Tips and warnings

  • Sound enthusiastic in your writing. Since you're hosting the picnic, your invitation should convey your enthusiasm about bringing people together. Writing with a welcome and enthusiastic tone will go a long way.

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