How to word a farewell lunch invitation

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Farewells can be difficult as you prepare to say goodbye to a colleague or family member who is quitting or moving. Giving everyone a chance to say goodbye by hosting a luncheon can help ease the transition.

As you prepare your guest list and choose the invitations, word farewell lunch invitations to pay homage to the departing person and to encourage guests to attend the luncheon. Strive for an upbeat message to put the move in a positive light.

Announce the purpose of the luncheon at the top of the invitation. Write a passage such as, "George Beckwith is retiring after 30 years of service to our company. Please join us for a farewell luncheon to honour George and give him our best wishes for his retirement." Another idea might be, "The Smiths are relocating to Georgia soon, and we are going to miss them. Please join us for a farewell luncheon to say goodbye and wish them luck."

Provide details about the place and time of the luncheon. Write, "Luncheon will be served at 12 noon on Friday, June 6 at the Stillwater Lodge," or "We will have a luncheon at 12 noon on Saturday, March 16 at the home of Mary Frances."

Give the address of the luncheon and the RSVP information. Provide the name, telephone number and e-mail address of the person collecting RSVPs. If you want your guests to bring beverages or gifts, state this in the invitation. If you don't want your guests to bring gifts, state "No gifts, please." Give dress code instructions, if necessary, such as "casual dress" or "formal dress."