The duties of club officers generally relate to the management, function, and activities of the individual group. Officers are usually elected by club members, but may be appointed depending on the organizational structure and bylaws. Club officers usually serve for a period of one year, and may be eligible for re-election.
During the course of a year, club officers are generally responsible for conducting regular meetings. Depending on the formality of the club, officers may create an agenda for each meeting and ensure that each item is addressed. During meetings, officers facilitate discussion and encourage participation by individual members.
Club officers are responsible for creating and carrying out club activities throughout the year. This may include planning, gaining required permits, locating and reserving spaces, and designating committee chairs. Because officers are not able to run all aspects of club events, they are responsible for managing members and delegating responsibility to achieve the end goal.
To ensure that the club retains its membership even after old members move on, club officers must sponsor recruitment efforts. This may include specific events designed to attract members, booths at carnivals, or simple poster-based promotion.
Maintain and manage budget
One of the most important duties of club officers is to ensure that the treasury has an adequate amount of money and that funds are distributed according to the budget. Officers will set budgets for individual projects, brainstorm fundraising opportunities, oversee fundraising activities, and provide financial reports to the club members.
Act as liaisons
Many clubs work with local organisations to complete projects or plan events. In the beginning stages of partnerships, club officers may act as representatives of the club as a whole in meetings. They will establish relationships with companies and other related organisations, and are responsible for maintaining communication with club partners.
Report to the parent organisation
If a club is part of a larger organisation, club officers may be required to communicate with leaders of the governing body. Reports may include financial data, membership statistics, and explanations of club activities. In addition, club officers may be asked to serve on the advisory boards or participate in conferences for the parent organisation to ensure that the voices of individual groups are heard in the overall decision-making process.
Promote the club
Officers are often required to serve as the public face of a club, both at special events and in person. They are looked to as a source of knowledge about the club's mission, activities, and recruiting, and are often the target of questions from prospective members. When the club is in the news, an officer is generally the person requested to make public statements or take interviews.