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How to write a business letter asking for a donation

Updated April 17, 2017

Many non-profit rely on donations as a source of funding, but they're not the only organisations that could benefit from a fundraiser letter campaign. Students trying to fund educational trips and businesses looking to expand may also find letter writing to be of use. Writing a donation letter can be a simple process, but it's important to follow certain guidelines and etiquette to ensure that your letter will be as effective as possible.

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  1. Find the proper person to whom to address your letter. "Dear Sir or Madam" and "To Whom It May Concern" are impersonal greetings. Your letter will be much better received if you start off with a person's name. Check the company's website for the information, or make a call to their business number to find out to whom to address your letter. If you're absolutely unsure of the precise individual, be sure that you address the letter to the correct department.

  2. Use a good quality paper for your letter. It's best to type your letter rather than hand write it, but be sure to hand sign the letter when it's finished.

  3. Write the content of the letter in a professional manner. Make it clear who you are, why you are writing to the person and what you need from them. Include relevant information about yourself, such as any experience or expertise you might have. If you're writing on behalf of an organisation, detail what that organisation does and who it serves. When requesting the donation, be clear about what you want, whether it be a monetary donation or other goods. Outline how you plan to use the money or services donated to you.

  4. End the letter by thanking the reader for her time. Include your contact information and to whom the check should be made out, or where goods can be sent.

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About the Author

Lillian Block has been writing since 2005. She has been an intern at various media organizations, including WIBX News Radio and at the weekly arts and entertainment publication "Electric City." She was the editor of her college newspaper. She is pursuing a Bachelor of Science in journalism studies from Utica College of Syracuse University.

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