Video conferencing allows business meetings to happen between people in different states and even different countries thanks to video streaming over the
Internet. There are huge advantages such as the time and money saved for everyone involved not having to travel to a particular location, as well as the beneficial green factor, as the meeting&rsquo;s carbon footprint will be drastically decreased. However, the lack of a personal touch, technology issues, security and cost are all potential drawbacks that need to be considered.
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The Personal Touch
Many businesspeople like to get to know whom they are dealing with in person. The handshake before the meeting, eye contact, and even watching how people hold themselves during the meeting are important factors for many businesspeople.
Further, some meaning may be lost watching someone on a screen. Other human forms of communicating, such as gauging the feeling of listeners by looking at their faces, will be partially lost over a video conference.
Getting Used to the Technology
There are tips and tricks to using video conferencing software effectively. Older businesspeople, as well as less technologically minded people, may struggle with the equipment, and may feel disadvantaged.
For example, users are advised to speak more clearly, and look straight into the camera to make it appear to the other people in the conference that they are communicating with them. Someone who is a great public speaker and can hold the interest of a large group of people may not do so well sitting on their own looking at a camera.
If the Web-meeting provider that is being used does not have a good security system, the meeting may possibly be accessed by an outsider. Depending on the material being discussed, valuable secrets or information may be unintentionally made available to hackers.
Cost of Setting up the Video Conference
According to Officevideoconferencing.com, setting up the equipment needed for a video conference, and rigging the room with slide viewers, lights, microphones and video cameras is not an easy task. Buying the equipment and software, hiring a professional to install it and then employing a computer technician for any problems that arise are costs that need to be considered.
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