How to Make Newspapers on Microsoft PowerPoint

A newspaper uses columns of text arranged across the page along with pictures and headlines to present stories in a visually accessible manner. It's easy to follow the flow of text in a newspaper since the columns are typically less than two inches across. The edges of the columns and the pictures all line up, which makes it easier to navigate the page. Creating the visual effect of a newspaper in PowerPoint requires tweaking the settings for the text boxes, background and pictures in your presentation.

Open a new, blank PowerPoint presentation. Click on the "Design" tab and then click on the "Background Styles" button. Choose a grey background with a subtle fade in colour to approximate the appearance of newsprint.

Click "View" and then click the check box next to "Grid Lines." This will show you dotted lines on the slide to give you an idea of how things are lining up.

Click "Insert" and then "Text Box." Click and drag to draw the text box on the slide. Type the title for your newspaper article. Select the text and then click on the "Home" tab. Format the font and size using the options in the "Font" section of the Ribbon. Title fonts can either be serif or sanserif. The serifs are the lines at the top and bottom of each letter in the horizontal plane. Title fonts are clean, bold and easy to read. Avoid script style fonts or fonts with graphic elements. Elect a plain, strong typeface, and limit your fonts (for headlines and articles) to about two to keep the look consistent and uncluttered.

Click the "Insert" tab and then click "Text Box." Draw the text box on the slide for the column content. Type the first few words of the column into the text box. Right-click the text box and choose "Format Shape." Click "Text Box" in the left pane. Click next to "Do not AutoFit" and then click the "Columns" button. Choose the number of columns you want in your text box and use at least a 0.2 inch spacing. Click "Close."

Click on the "Home" tab and adjust the font size with the tools in the "Font" section. Click the "Justify" button in the paragraph section. This will justify the margins to the left and right of each column to produce the newspaper column effect. Choose a serif font for the text of the newspaper article. The serifs create a horizontal line that helps to guide the eye and keeps with the newspaper feel. Use straight, clean, thin fonts. Avoid fonts that are mono-spaced, which means that each character takes the same amount of horizontal space on the line.

Click the "Insert" tab and then click "Picture." Choose the image you want to include with your newspaper PowerPoint. Click on the "Picture Tools: Format" tab -- typically it's automatically selected after you insert a picture -- and then click on the "Color" button to the left side of the Ribbon. Choose "Grayscale" from the options.

Type in the text of your article in the text box. When you reach the end of the text box, right-click the edge of the box and then choose "Copy." Right-click a blank space on the slide under the picture and click "Paste." Delete the text and type the rest of your article.

Drag the text boxes and pictures on the slide to line up with the grid lines. Place the title in the upper left of the slide across the top of two or three columns. Place the picture on the right side across the top of two or three columns.


Hold the "Shift" key when dragging objects around on the slide and they will move in a straight line either vertically or horizontally. You can keep columns lined up this way. Copy and paste the text boxes for your article and title so that you don't have to adjust the formatting for every text box you create.

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About the Author

James T Wood is a teacher, blogger and author. Since 2009 he has published two books and numerous articles, both online and in print. His work experience has spanned the computer world, from sales and support to training and repair. He is also an accomplished public speaker and PowerPoint presenter.