Meetings are important for any business, company or personal group because they give employees or peers a chance to get together and discuss ideas, stay organised and improve communication between each other or other companies. In order for meetings to be a success, those who are supposed to be there should show up and be ready on time. Sending out reminders prior to a meeting will increase attendance and prompt employees to add the meeting to their calendar. Reminders are simple to send and require very little time.
- Skill level:
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Things you need
- Office communication program
Send out a mass e-mail to everyone who is to attend the meeting. Mass e-mail reminders work efficiently for groups of people who do not work together, such as a Little League meeting or book club. Insert the recipient addresses into the email and include a reminder message including meeting date and time. Send the email to the recipients.
Remind people of a meeting with text messages. If you have a small group, sending out text messages to those who need to attend is quick and provides instant notification. Since most people carry around their phone, text messages are easily read and don't get lost in an e-mail inbox.
Set up a meeting reminder through an office communication program. Using the program, you can select a group of recipients and indicate a date and time for the meeting in a reminder box. Send the internal note to everyone attending the meeting.
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