How to write a reception letter for those who cannot a attend wedding

Written by faith chandler
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How to write a reception letter for those who cannot a attend wedding
Wedding letters describe events for guests who could not attend. (Comstock/Comstock/Getty Images)

When you have guests who can't attend the wedding, a reception letter is a way of including them in on the events. The wedding reception letter is a mix of thank you letter and wedding program which gives the recipient a glimpse into what occurred at the wedding. Think "annual family Christmas letter" when writing these up. They are positive, thoughtful and tell a couple short stories about the event.

Skill level:
Moderate

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Things you need

  • Envelope
  • Printer
  • Wedding photos
  • Stamps

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Instructions

  1. 1

    Address the letter formally as you would for any thank-you note or invitation. Use Mr. and Mrs. or Ms. in your salutations.

  2. 2

    Express your regrets that the person or persons could not attend the wedding. Thank them briefly for any gifts they may have sent in their place.

  3. 3

    Describe where and when the wedding was held. Provide some details on the ceremony itself. You could discuss how rainy it was when you expected clear skies, or describe how beautiful the stained glass windows were at the church. This helps create a picture of the ceremony in the letter recipient's mind.

  4. 4

    Describe where and when the wedding reception took place. This doesn't need to be fact heavy. Just mention how everyone headed over to the hotel where you rented one of the ballrooms for the reception. Mention how the venue looked, the layout and whether or not you had live music.

  5. 5

    Mention some specifics about the reception. A small story about something funny which occurred at the reception is appropriate. You could describe the bouquet throwing ceremony and who ended up winning that bouquet or which person imbibed too much and started dancing the "Funky Chicken." The point is setting the scene of the reception in your letter.

  6. 6

    Close by thanking the recipient for their thoughts, gift or card. Mention how you thought of them at the wedding. If you like, suggest seeing the recipient sometime in the future.

Tips and warnings

  • Create a standard template for the reception letter which describes the wedding ceremony and reception. Paste this into each of your reception letters and then personalise each letter with a specific introduction and conclusion. This saves some time if you have a lot of wedding reception letters to send out.
  • Include some wedding photos with the reception letter for recipients who couldn't attend.
  • Wait until after the wedding to write and send out the reception letters with the thank you letters.

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