How to Write a Free Bill of Sale

Written by roger thorne
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How to Write a Free Bill of Sale
Private owner car sales typically require a bill of sale. (Thomas Northcut/Photodisc/Getty Images)

A bill of sale is a document used to transfer a piece of property. These documents are most often encountered when two people transfer personal property from one to the other, such as when selling a car. A bill of sale is not required in all transactions, and the kind of information required of these documents differs among states. Always research your state's law governing bills of sale or talk to an attorney in your area if you need legal advice.

Skill level:


  1. 1

    Gather the required information. Bills of sale must include the names of the buyer and the seller as well as information about the item being transferred, such as a computer's serial number or a car's vehicle identification number (VIN).

  2. 2

    Identify the buyer and the seller. Have each party provide his contact information by presenting a valid form of identification, such as a driver's license. Write down each person's name, address, date of birth and phone number.

  3. 3

    Identify the property being transferred. Include all relevant information about the item. Cars should include the make, model, year of production, VIN, colour and odometer reading. Other forms of property should use whatever identification available, such as serial numbers, boat or vehicle registration numbers or anything else that can identify the property.

  4. 4

    Include the selling price and date of sale.

  5. 5

    Sign and notarise the bill of sale. Both the buyer and the seller need to sign and date the bill of sale. Some states require the parties also notarise the document. Typically, your bank will provide notary service as long as you have an open account and make an appointment to meet with a notary.

Tips and warnings

  • You can often get a free, state-specific bill of sale template from your local department of motor vehicles.

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