PPS files let you walk into a meeting, double-click an icon on your computer and autostart a full-featured PowerPoint presentation in seconds. Accomplish this by saving your PowerPoint presentation as a PowerPoint Show (PPS) file. PPS files bypass the PowerPoint interface and begin playing when you open them. In addition to PowerPoint's library of images, sounds and shapes, the software has other controls, such as the Windows Media Player object. Embed this object in a PPS presentation and entertain your audience with an instantaneous slideshow consisting of images, sound and video.
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Click the "Microsoft Office" button at the top of the screen.
Click "PowerPoint Options" and then "Popular" to display the popular options.
Put a checkmark next to "Show Developer tab in the Ribbon" and click "OK."
Click "File" and then click "Options" to open the "Options" dialogue window.
Click "Customize Ribbon." The "Customize the Ribbon" window will open.and display two adjacent panels.
Locate the drop-down box at the top of the panel on the right and click it to display a list of options. Select "All Tabs." A list of all tabs will appear below the drop-down box.
Put a checkmark next to "Developer" and click "OK." The "Developer" tab will appear on the PowerPoint ribbon at the top of the screen.
Click the "Developer" tab and then locate the "Controls" section under the tab. The "Controls" section contains two rows of icons that have no names.
Hover your mouse cursor over the last icon on the second row. The icon consists of a hammer and a wrench. As you hold the mouse over the icon, verify that the tool-tip says "More Controls."
Click the "More Controls" icon. The "More Controls" window will open. Locate "Windows Media Player" in the list and double-click it. PowerPoint will add a Media Player object to the slide.
Drag the handles of the Media Player object to resize it. Click the interior of the object and drag the object to your desired location on the slide.
Right-click the object and select "Properties." A properties window will open.
Type the path name to your video file in the "Property" window's "URL" text box. For example, if you have a video named "xyz.avi" in the "MyVideos" directory on your "C" drive, enter "C:\MyVideos\xyz.avi" (without the quotes) in the "URL" text box.
Click "File" and select "Save As" to open the "Save As" window. Click the drop-down box next to "Save as type" and select "PowerPoint 97-2003 Show (*.pps)." Click "Save" to save the file.
Locate the file in Windows Explorer and double-click it. The presentation will autostart and play the video in the embedded Media Player.
Tips and warnings
- Add multiple Media Player objects to a slide by selecting them from the list of controls.
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