Making address labels in Windows XP is easy to do with native Windows software such as Microsoft Office. Address label template printouts will need to be purchased to print the labels. Address labels come in a variety of shapes and sizes. Most stationery stores will carry the most common variety of labels. Microsoft Office will help the user store labels and mailing lists. These lists can then be reprinted easily without formatting.
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Things you need
- Microsoft Office
- Label template printer paper
Purchase label template printer paper. These are blank labels that are formatted to fit standard printers. Select "Label" as the size, and choose the appropriate number of labels. Labels are fairly inexpensive, and a standard pack of several hundred labels likely will cost less than £6, as of August 2010.
Open Microsoft Word by clicking "Start Menu," "Programs," "Microsoft Office," then "Word." Once the program is open, click "File," "New." Navigate to the "Tools" menu and click on "Envelopes and Labels." Select the appropriate type of label that corresponds to the labels that were purchased. Click "OK."
Click on the "Tables" menu in Word. Turn on "Borders," which will make grid lines appear on the document; these will be helpful for making sure the label stays in the boarder. The document on the screen should closely resemble the blank label print out templates that were purchased.
Enter information on the labels. Click on a different label "box" to switch from one label to another. Use the keyboard to type in the addresses on the labels. If all of the labels will print the same address (as is the case with return labels), highlight the one copy of the entire label (or entire return address) and copy it by clicking "CTRL" and "C" at the same time. Click on a blank label, and press "CTRL" and "V" at the same time to paste it. Repeat this process in other blank labels.
Save the document by clicking "CTRL" and "S" at the same time. Enter a "File Name" and navigate to a directory where the file will be saved. "Click OK."
Print the labels. Insert the blank template printer label paper into the computer's printer. Click on "File," then "Print;" the labels will print out onto the labels. After the first sheet is printed, make sure the labels are appropriately lined in their boxes.
Affix the labels on mailings.
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