How to scan a document & upload it to your computer

Written by jessica broadmoor
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How to scan a document & upload it to your computer
Scanning important documents can save you time. (computer icon image by Kit Wai Chan from

Scanning and uploading documents can be a real time saver for business and home users. Instead of going to the post office to mail documents, you can send them to the recipient from the comfort of your home or office. You can also scan and retain personal documents and photos for archival purposes.

Skill level:


  1. 1

    Insert the documents facedown in the scanner. If you have a flatbed scanner, make sure that it is clean and free of debris.

  2. 2

    Press the "Scan" button. Verify that the scanner is connected to the computer via the USB cord and that the computer is turned on. Next, press the "Scan" button on the scanner. If your scanner doesn't have a "Scan" button, open a word processing or imaging application and initiate the scan from the program.

  3. 3

    Wait for the document to scan. Once it is completed, look at the image displayed on the screen to confirm if the scan quality is acceptable. If it is, click "Accept." The scan will subsequently be finalised.

  4. 4

    After the final scan is completed, you can save the document by clicking on "File" and then "Save." After saving the scan, you can e-mail or fax it to a recipient.

Tips and warnings

  • In many word processing programs, you can initiate the scan by navigating to "Insert," "Picture," and then selecting "From Scanner."
  • If you use Windows, you can initiate scans and set scanner properties by navigating to "Start," "Programs," "Accessories," and then "Scanner."

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