How to Remove Mailbox Exchange

Written by robert terakedis
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How to Remove Mailbox Exchange
Removing mailboxes helps reclaim and recycle storage space. (hard drive interior image by Curtis Sorrentino from Fotolia.com)

Mailbox management typically refers to the strategy and policies you (as an Exchange administrator) and your corporate management create around managing retention and storage space of your electronic mailboxes. Mailbox removal is one process you should define as part of your mailbox management strategy. Removing mailboxes allows you to delete unused or unneeded mailboxes and recycle for other purposes the storage space previously consumed by those mailboxes.

Skill level:
Moderate

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Instructions

    Remove Mailbox Exchange 2000 and 2003

  1. 1

    Log in to your Exchange Server with an Active Directory user account that is a member of the local "Administrators" group on that server, and has either Domain Admin rights, or is a member of the "Exchange Administrators" group.

  2. 2

    Click on "Start," "[All ]Programs," "Administrative Tools," "Active Directory Users and Computers" to launch the management tool.

  3. 3

    Find the User Account whose mailbox you wish to remove. Right-click the user account whose mailbox you wish to remove, and click "Exchange Tasks."

  4. 4

    Select "Delete Mailbox" in the list of tasks and click "Next." The task to delete the mailbox will begin running. When the mailbox deletion tasks finishes, proceed to the next step.

  5. 5

    Click "Next" and "Finish" to close the dialog and return to the Active Directory Users and Computers window. You can then close the Active Directory Users and Computers window.

    Remove Mailbox Exchange 2007 and 2010

  1. 1

    Log in to your Exchange Server with an Active Directory user account that has Administrative privileges.

  2. 2

    Start the Exchange Management Console by clicking on "Start", "[All] Programs", "Microsoft Exchange", and then "Exchange Management Console."

  3. 3

    Expand "Recipient Configuration" on the left-hand side of the Microsoft Exchange window, and click on "Mailbox."

  4. 4

    Find the Mailbox you wish to remove by scrolling through the list or creating a filter.

  5. 5

    Click on the mailbox you wish to remove to select it.

  6. 6

    Click "Disable" on the right-hand side. A warning message will display. Choose "Yes" if you wish to remove that mailbox.

Tips and warnings

  • If a mailbox has been disconnected from the Active Directory object, but has not been completely removed, you can reconnect it. For more information, refer to Managing mailboxes in Exchange Server 2007 (MSExchange.org) in Resources.
  • In Exchange 2000 and 2003, the mailbox may not be immediately removed depending on the "Deletion Settings" for your Mailbox Stores. To remove the mailbox immediately, you may need to run the cleanup agent and then purge the disconnected mailbox.
  • In Exchange 2007 and 2010, be mindful of the difference between the "Delete" and "Remove" options in the Exchange Management Console. Selecting "Disable" removes all Exchange attributes from the active directory account and marks the mailbox for deletion. Selecting "Remove" deletes both the mailbox and the associated Active Directory account. This may seem backward, but it is the correct functionality.

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