How to scan documents on a copier to send to a computer or email

Written by rebecca gilbert
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How to scan documents on a copier to send to a computer or email
Using the "copy" button won't scan the document to your computer. (Jupiterimages/Pixland/Getty Images)

Many copiers now include additional features such as scanning and faxing. The convenience of having a copier that scans documents to send to your computer makes it easier to e-mail documents to clients or companies. Scanning a document so it saves to your computer isn't difficult once you're familiar with your particular copier's functions. With the press of a button, most copiers quickly scan your documents to save or e-mail later.

Skill level:


  1. 1

    Turn on the copier and your computer. Check that your copier is connected to your computer before you begin.

  2. 2

    Lay the document on the copier with the printed side down on the glass.

  3. 3

    Press the "Scan" button to begin the scanning process. Follow the on-screen steps on the copier or on your computer for your particular brand of copier.

  4. 4

    Confirm the scanned image is accurate. If not, reset the document on the copier and scan it again. Otherwise, click "Next" or "OK" to complete the scanning process.

  5. 5

    Select a destination for your document. Save your document to the computer, giving it a name and location you easily remember, or enter an e-mail address if available.

  6. 6

    Open your preferred e-mail program and attach the document to an e-mail if the copier cannot send the file directly to your e-mail address. Select a recipient to send the scanned document and click "Send" after composing your message.

Tips and warnings

  • Confirm you entered the email address into the copier correctly to send your important documents to the correct person.

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