How to send out change of address letters

Written by miranda brookins
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When you move, it's important to notify businesses of your new address, so that you get all of your business mail in a timely manner. You need to notify credit card companies, banks, magazine companies and your doctors. In addition to this letter, contact your local post office for an official change of address card.

Skill level:
Moderately Easy

Things you need

  • Computer
  • Word processing program like Microsoft Word
  • Box of standard size business envelopes
  • 8.5- by 11-inch computer paper
  • Address labels
  • Postage stamps
  • Printer
  • Mailbox
  • Pen

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  1. 1

    Create a list your business contacts. Include credit card and magazine companies. Don't forget important business contacts that need to be informed of your recent move.

  2. 2

    Go to your local office supply store or superstore and buy a package of 8.5- by 11-inch computer paper and a box of standard size envelopes.

  3. 3

    Open a word processing program like Microsoft Word to create your change-of-address letter. Set your top, bottom, left and right margins to 1 to 1.5 inches by going to "page layout," "margins" and "custom margins."

  4. 4

    Add your name, new mailing address, phone number and the date at the top of your letter. Type a short note saying you've moved and include the new address in the body of the letter. Print enough letters to mail to all of your contacts.

  5. 5

    Affix a mailing address label that has your new address. You can order these through your bank and through web sites like Or you can make them at home using Microsoft Office and blank address labels found in your local office supply store or superstore. Using your pen, include your addressees' names and mailing information on the envelope.

  6. 6

    Insert one letter into each envelope, seal the back of the envelope and add a stamp. Go to your local mailbox or post office and mail all of your change-of-address letters.

  7. 7

    About a week after mailing your change-of-address letters, place a follow-up call to ensure your information was changed in each system.

Tips and warnings

  • Keep your letter brief.
  • Do not include any questions about your account in the letter.
  • Double-check all addresses. Eliminate spelling mistakes or issues with the addresses.
  • Send your change-of-address letter once you're absolutely sure about your move-in date to avoid confusion.
  • In addition to change-of-address letters, go to the post office and fill out a change-of-address card for each person in your household.

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