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How to Create an Abbreviation List in Microsoft Word

Updated February 21, 2017

Microsoft Word offers users many different options to format documents. The ability to make a list of abbreviations for easy reference lies in the ability to create indexes within Word. To create an index requires minimal steps. Once the index is created, you can reference it and add it to the end of your document. This will allow others to see what the abbreviations stand for when presenting a report.

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  1. Create your Word document. Once finished, locate the abbreviation to begin a list.

  2. Select the abbreviation and the meaning. Press the "Alt," "Shift" and "X" key on the keyboard at the same time. This will bring up the Index options. Click "Mark" to save the abbreviation.

  3. Repeat the process for each abbreviation you want to add to the list.

  4. Place the cursor at the end of the document. Go to "Insert" then "Reference." Select "Index and Tables." Select the "Index" tab and click "OK."

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About the Author

Johnathan Cronk

Johnathan Cronk is a freelance writer and began writing at the age of 18. Throughout his career he has specialized in sports, how-to and advice articles. He has also written sales pitches in the corporate setting since 2001. He studied business at Hudson Valley Community College before transferring to the State University of New York, Albany.

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