While most of us have installed printers in our home office for convenience, many of us have spent countless hours trying to unsuccessfully master their print settings. Whether you're printing a PDF or image file, or just looking to print a document from Microsoft Word, there are several foolproof techniques you can use to ensure perfect prints every time.
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Launch a word processing program like Microsoft Word or Open Office and open the document you would like to print. To open an existing document, go to the 'File' tab select 'Open,' then select your file from the file directory.
Adjust the page size and margins. To ensure proper printing regardless of what printer you're using, make your letter-size document 8 inches by 10.5 inches instead of the traditional 8.5 by 11 letter-size. The slight smaller size prevents text from getting cut off during the printing process and creates an attractive white border around the entire document.
Margins are probably to blame if you repeatedly have issues with your documents getting cut off on one side. To adjust the page margin, click the 'Page Layout' tab, then 'Margins' and select the 'Custom Margin' option. To make the best use of the page space and to prevent your documents from getting cut off, make sure to set the page margins to 0.25 inches on all sides.
Again, if you repeatedly have issues with your documents printing incorrectly, you may want to restore the margins to the default settings or customise the default settings. According to Microsoft, to change the default margins, click 'Margins' after you select a new margin, and then click Custom Margins. In the Page Setup dialogue box, click the 'Set As Default' button. The new default settings are saved in the template on which the document is based.
If you are planning on binding your document, be sure to increase the margin on the left side of the page to 1 to 1.5 inches.
Once you've adjusted the margins and page size, add content to the page. All of the content should appear within the parameters you adjusted during the page set-up process.
Selecting the proper print settings is a critical step in getting a clean print. Go to the 'File' tab and select 'Print.' Be sure to select the correct printer in the printer drop-down menu. Click on 'Properties,' and make sure the page size and orientation settings within the print dialogue box are accurate. Since the document page size is set to 8 inches by 10.5 inches, you should not need to select any additional print options to obtain a successful print.
Print Without Losing Text on the Right Side
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