When addressing a letter to someone with a title, it's important to follow proper etiquette. For example, if the letter is meant for a government official, such as a mayor of a city, you should include his title in the appropriate way to indicate respect for him and for the position.
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Write "The Honorable" or "Honorable" on the first line, followed by the mayor's first and last names. For example, "The Honorable John Doe."
Skip a line. Below the mayor's name, write "Mayor of _" and include the city or town that the mayor serves. For example, "Mayor of Anytown."
Skip a line. Below "Mayor of _," write the city, state and Postcode. For example, "Anytown, VA 12345."
Tips and warnings
- You can write "City Hall" on the line in-between "Mayor of ______" and the line that includes the city, state and Postcode if the mayor is stationed there.
- When writing the salutation, write "Dear Mayor Doe," using the last name only.
- The format is the same for the inside address (on the letter) and the envelope.
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