Electronic mail (e-mail) communication has quickly become one of the most efficient and widespread ways to communicate with people, businesses and organisations. Learning to use an e-mail account will allow you to send, receive and store e-mail communication quickly and easily.
- Skill level:
- Moderately Easy
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Sign up with an e-mail service. Gmail, Yahoo! mail and Windows Live Hotmail are all free services. Sign up with an original name and password, then log in to your account. You will receive an e-mail address that will follow this format: firstname.lastname@example.org.
Click the "Send," "new" or "Compose Mail" buttons located on the left or right side of the screen. depending on the email provider you selected. A pop-up or new screen will open with blank rectangles marked "TO:" and sometimes "BCC" and "CC" The "TO:" box is where you place the recipient's e-mail address. To copy someone on the email but not as a main recipient, add his e-mail address to the "CC" box. To send an e-mail to a third party in a way that they will not be seen by the main recipient, add their e-mail address to the "BCC" box.
Add a subject to the email. A subject is important because it lets the recipient know the nature and content of the email before opening. If the subject looks negative or like it might be a spam e-mail, many recipients will delete it. The subject should be brief and include a short summary of the email.
Type your message in the message box. Think of the content of your e-mail as you would a handwritten letter, complete with a heading, body and signature. Although you have the ability to send any type of e-mail, keep your recipient in mind before sending out the email.
Attach any file you are sending to your e-mail. Click the "attachments" button, or click on the icon that looks like a paper clip. A box will open and ask which file you would like to attach. Navigate to the file you wish to send with the email and press "add" or "attach." When you send your e-mail, this file will be sent along with it. If the file is too large, you may not be able to send it.
Spell-check your message and press "send." Your e-mail will now be sent to the recipient. To review what you sent, click on the "outgoing" or "sent" tab to view all the e-mails you have sent. If there is an error with the email, you will receive a notification from the email provider explaining what went wrong.
Sign into an e-mail account
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