How to Remove Personal Information in Track Changes in MS Word

Written by lily medina
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How to Remove Personal Information in Track Changes in MS Word
Unless you remove personal information, each Word document stores its author's name. (Jupiterimages/Photos.com/Getty Images)

When you use the Track Changes feature in Microsoft Word to display your edits, Word shows the name of the author who instituted those changes. Similarly, if you add a comment, Word displays the comment's author -- you. Additionally, every Word document contains some hidden data that includes personal information, such as your name, the document's title, the document's date of creation and other document properties. To remove personal information when using Track Changes, you can simply change the name that Word displays as the reviewer, using an anonymous or less personally identifying title, or you can remove the metadata from the document altogether.

Skill level:
Moderate

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Instructions

    Change the Reviewer's Name

  1. 1

    Click the "Review" tab.

  2. 2

    Click the button labelled "Track Changes." On the drop-down menu that appears, click "Change User Name."

  3. 3

    Change the name in the field marked "User name" and change the initials in the field marked "Initials." You can use an anonymous name or simply write the word "Author" or "Reviewer," and then use the initial "A" or "R."

  4. 4

    Click "OK."

    Remove Personal Information Data

  1. 1

    Click the "File" tab, then click "Options" to access the Word Options menu.

  2. 2

    Click "Trust Center" on the left column of the menu.

  3. 3

    Click the "Trust Center Settings" button. This will open the Trust Center dialogue box.

  4. 4

    Click "Privacy Options."

  5. 5

    Click the "Document Inspector" button under the heading "Document-specific settings."

  6. 6

    Un-check all of the boxes except "Document Properties and Personal Information." The small square box next to this option should display a check mark. If it doesn't, then click it to select the box.

  7. 7

    Click "Inspect" at the bottom of the dialogue box.

  8. 8

    Click the "Remove All" button on the Document Inspector menu.

  9. 9

    Click "Close" at the bottom of the Document Inspector menu.

  10. 10

    Click "OK" at the bottom of the Trust Center menu to close the menu.

  11. 11

    Click "OK" at the bottom of the Word Options menu to close the menu.

  12. 12

    Press "Ctrl" and "S" on your keyboard to save the document.

Tips and warnings

  • If you follow the instructions in Section 2, Word will automatically change the reviewer's name to "Author."
  • You cannot undo the removal of personal information; hence, Microsoft Word recommends using a copy of the original document. That way, if you change your mind, you still have the original copy, which still contains the personal information.

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