How to write semi-formal letters

Updated April 17, 2017

Writing a semi formal letter to address a person or company is a respectful way to communicate. The layout of these letters provides important contact information to the receiver, while effectively getting your message across. Semi-formal letters allow you to use a formal letter outline without having to follow it up exactly. You may improvise and rearrange the layout to fit the situation or purpose of your letter.

Consider typing the semi-formal letter so that your words are readable and the layout is symmetrical. Do not worry about the number of spaces between each section when writing a semi formal letter, but make sure you do not jumble the information.

Place your return address at the top right corner of the page so that the person you are addressing knows where to send a response. Date the letter on either side of the page so that the recipient knows when you wrote the letter. This is beneficial for the recipient to see so that he may respond to you in a timely manner.

Address the recipient as Mr. if you are writing to a male. If the recipient is female, address her as Ms. If you do not know whether the recipient will be male or female, open your letter with, "To Whom it May Concern."

Write your message to the recipient in the following area beneath the salutation. Address the problem, situation, praise or other purpose of the letter in the first opening paragraph. Elaborate details concerning your correspondence in the following paragraphs if needed.

Use spell check or a dictionary to determine the correct spelling of commonly misspelled words. Avoid writing a letter that repeats the same information throughout or one that is long and time-consuming to read.

Cite this Article A tool to create a citation to reference this article Cite this Article

About the Author

Sherry Morgan has been professionally demonstrating her writing ability since 2005. Within her writing career, she has written for, Associated Content, Textbroker, and an extensive list of personal clients. She is currently working on her Associate of Applied Science degree in business management at MGCCC, focusing on business and creative writing.