How to Write a Thank You for a Congratulatory Note

Written by nadine smith
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How to Write a Thank You for a Congratulatory Note
There is more than one way to thank a person. (Comstock Images/Comstock/Getty Images)

Receiving a congratulatory note on the event of a graduation, engagement, new job or new baby is common. You can reply to that congratulatory note with a simple thank-you letter. When writing a thank-you response for a congratulatory note, consider how formal you wish the letter or note to be. This affects how you decide to deliver the note. Mailing a thank you is more formal, while leaving a note on someone's desk is more casual but still appreciated.

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  1. 1

    Address the thank-you letter or note with an appropriate salutation or greeting. If the recipient is a family member, loved one or close friend, you might want to begin with "Dear," whereas if a colleague or acquaintance will be reading the letter, you can simply begin with their first name. Don't use a job title such as "Manager" or "Director." That is too impersonal.

  2. 2

    State the reason for writing directly following the salutation, so that the reader knows the purpose of the letter immediately. Write that this note or letter is a thank you for the congratulatory note he gave you.

  3. 3

    Explain why you appreciate the congratulatory note. Briefly say how it made you feel, in one or two sentences. You can use a phrase such as, "It made me feel appreciated," or "I'm glad you're proud of me," or "Reading your congratulatory note made my day." The thank-you note or letter does not have to be long; one or two brief paragraphs are sufficient --

  4. 4

    End with writing "Thank you" one more time, or "Sincerely."

  5. 5

    Sign your name.

  6. 6

    Seal the letter or note in an envelope, and address it to the recipient, if mailing. You also can e-mail your thank you, or even just write it on a sticky-note and place it on a co-worker's desk, someone's refrigerator or somewhere else where the person is sure to find it.

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