How to Calculate the Cost Per Page for Printing

Written by elle di jensen
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How to Calculate the Cost Per Page for Printing
Ink price is one factor to consider when calculating printing costs. (Used ink cartridges for recycling image by itsallgood from

It is always essential to know how much it's costing you to run your business. If you are doing things in-house, such as printing flyers, brochures or newsletters in an effort to cut corners and save money, it's a good idea to figure out how much per page it is costing you to print your own materials. By calculating these costs, you can know for sure whether or not you are saving money.

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  1. 1

    Divide the price you pay for a ream of paper by 500 (the number of sheets of paper in a ream). For instance, if a ream of paper costs you £3.50 (including tax), then each sheet of paper is costing you one cent.

  2. 2

    Divide the price you pay for ink or toner for your printer by the number of pages that the cartridge will print. The average number of pages that your cartridge will print is typically found on the back of the packaging that the ink or toner comes in. As an example, if the box from your toner cartridge lists that it will print an average of 200 pages and you paid £24.8 (including tax) for it, then your toner is costing you 19 cents per copy to print.

  3. 3

    Add the price per sheet of paper to the price per copy from the ink or toner. The resulting calculation will tell you what it is costing per page to print your materials. Using the one cent per page cost of the paper and the 19 cents per copy for the ink/toner, your cost for printing would be 20 cents per page.

Tips and warnings

  • When figuring price per page for printing, remember to include all costs, such as sales tax and any shipping you might have paid if you order your office supplies over the Internet or have them delivered by your local office supply store.
  • You may also want to take into consideration the cost of electricity to run the computer and printer (although it will be minimal, it is a cost of doing business), the time you will spend on the print job and wear and tear on your equipment.

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