How to write a dinner party invitation

Written by lauren wise
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How to write a dinner party invitation
Dinner parties can be large or small, and invitations should match the style and personality of the party. (Restaurant Table image by Przemyslaw Malkowski from

Dinner parties can be large and casual or intimate and fancy, but either way you need to invite your guests via phone or mail. Invitations are probably one of the most hassle-free ways to do so, and it is important to have all the pertinent information about the party included. Your invitation should match your style, theme, and occasion. Send your dinner party invitations out about two months in advance.

Skill level:

Things you need

  • Stationary
  • Writing utensils
  • Envelopes
  • Postage stamps
  • E-mail
  • Computer and printer

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  1. 1

    Choose a style for your dinner party invitations. This will depend on the type, theme or occasion of your party. It also depends on if your party is formal or casual. Since the invitation will set the tone of your dinner party, it needs to reflect the formality (or informality) of the event. For example, if it is a birthday party, write something such as "Come celebrate (insert name) birthday with a five-course dinner party".

  2. 2

    Request the recipient's presence. Use only the third person for a more formal invitation, and avoid socially incorrect information such as "no children please" or "bring gifts." You can specifically address these issues if it is very important (aka a surprise birthday party or a very formal black-tie event). Remember that the language used will set the mood of your party.

  3. 3

    Include the location information of the dinner party, always spelling out the day, dates and times. This is necessary so guests can let you know if they are able to show or not. Remember the "Five Ws," who, what, when, where and why.

  4. 4

    Mention the dress code of the dinner party and other information such as if the guest should bring a dish (like a potluck) or how long the dinner may last. You want your guests to understand what you expect from them at the dinner party.

  5. 5

    Request an RSVP by a specific date. Include a reply card and self-addressed stamped envelope for the guest to mail back to you (for dinner parties such as wedding rehearsals, engagement parties, etc.)

    Make it clear if the invitee may bring a guest.

Tips and warnings

  • Dinner party invitation templates are available on the Internet.

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