Archiving folders in your "Outlook Web Access" mailbox allows you to hang onto old messages you may want to see later while clearing out space in your mailbox. You can archive messages one at a time or by doing an entire folder at once. The messages get saved on your computer, not in your "Outlook Web Access" mailbox, so archive them on your main home or work computer for ease of access.
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Open your "Outlook Web Access" e-mail account. You'll need to enter your user name and password to sign into the account.
Scroll through the list of folders on the left side of your e-mail inbox until you find the folder you want to archive. Click on the correct folder to highlight it with your mouse. Its messages will pop up in the right-hand side of the "Outlook Web Access" window.
Click on the "Mark/Archive" button in the right-hand side of the window. This archives the messages on your computer and saves a "stub" of each e-mail in your folder, which contains the subject heading and sender of the email.
Alternately, you can select "File" from the menu at the top of the Outlook Web Access window, then select "Archive." Then choose the name of the file folder you want to archive to save all messages and the location to save to. Select "OK" to archive the messages.
Tips and warnings
- For another method to complete this task, search for archives or ".pst" folders on your hard drive using the search function. Then, in "Outlook Web Access," click on the folder you want to archive and drag it manually into the ".pst" folder you located. This performs the same archive process.
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