How to Print a PDF With Notes

Written by meg north
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How to Print a PDF With Notes
Add messages to your PDF files and print them by selecting the correct preferences. (computer icon image by Kit Wai Chan from

Adding virtual sticky notes or comments to PDF files in Adobe Acrobat is a useful function for reminders. However, sometimes there can be problems trying to print PDF (Portable Document Format) files showing these notes. A small number of notes will be easier to print than a large number. Make sure the notes and comments do not overlap to ensure a clear printout.

Skill level:

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  1. 1

    Open the PDF document you wish to print. Open all of the note pop-ups that you want displayed on the printed copy.

  2. 2

    On the "File" menu, click "Edit" and "Preferences." Select "Commenting."

  3. 3

    In the "Commenting" dialogue box, select "Print Notes and Pop-ups." Click "OK."

  4. 4

    On the "File" menu, click "Print" to open the print dialogue box. Choose "Document and Markups" from the "Comments and Forms" drop-down menu. Your pop-up notes should be visible in the "Preview" pane.

  5. 5

    Load paper in the printer paper tray and connect the printer to the computer.

  6. 6

    Click "OK" in the "Print" dialogue box to print. Your PDF file should print with the notes visible.

Tips and warnings

  • If your notes overlap when viewed in "Print Preview," they will print overlapped.

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