It sounds like the easiest task of all, but writing the birthday invitation cards can be the most difficult part of planning the party. With guidelines, however, it's not hard at all to create great invitations for a birthday party. Whether your party is for a child or an adult, themed or just fun, a well-written birthday invitation card can ensure that your guests arrive prepared and without getting lost, giving your party a smooth start.
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Match your invitation wording to your birthday theme. If you're having a cowboy birthday for a 10-year-old, start with the old "Howdy, pardner!" A sweet 16 party might be more formal, or it could be very casual, working in song lyrics and pop culture references.
If you have trouble with the wording, keep it very simple. Just begin with "You are invited!" and include important information in list style.
Include all essential information--that this is a birthday party, who it is for and how old the celebrant is. Also include date, time and anticipated length of the party. If the party is for a child, specify whether the child needs to be chaperoned by a parent or other responsible party. Tell invitees where the party is to be held, and include the full street address for those who prefer to use a GPS system to navigate. If a gift is not required, this would be a good place to say that as well.
Always request an RSVP response, and include your phone number and your e-mail address for replies. In the RSVP line, you can also specify that the invitation is for the invitee named only. It is not uncommon for parents to assume that all the invitee's siblings are invited and show up at your door with extra kids, and it is better for everyone to clarify that in the invitation.
If you need or welcome parents to attend the party as well, request that they RSVP in a separate line.
In some cases, the venue of your birthday party may require guests to pay an admission fee, or it may simply be a good idea if they bring extra cash for things that you are not providing. It is a good idea for anything expensive to check with a child's parents before planning the party, or you may end up with no attendees. For smaller amounts ($5 for snacks, for instance), just specifying this in a separate RSVP line is fine. In cases where you expect attendees to pay admission, you may also want to state that gifts are optional; that can be done here as well.
Include any special information and a short menu. For example, if you are having a costume party or slumber party, you need to let parents know. It is wise to include a menu so the parents of children with special issues (diabetes, lactose intolerance or peanut allergies, for instance) can address them before affirming attendance.
Enclose a map, if necessary. If your guests do not know where the venue is, you should always include a map and written directions on a separate slip of paper.
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