How to Attach a Printed Document to Email

Written by demi buckley
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E-mailing can be a quick and efficient way to share or transfer a wide variety of printed documents, such as letters, graphs or charts, and photographs. Since most commercial home and office printers manufactured today have the built-in ability to scan previously printed documents to your computer, it is now easier than ever to distribute such documentation via the Internet to your friends, family members, and co-workers.

Skill level:
Moderately Challenging

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Things you need

  • Flatbed document scanner or printer/copier with scanning capabilities
  • Scanning software

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    Scan your printed document

  1. 1

    Place the printed document face down on the glass of the scanner, just as you would place a document on a copy machine for duplicating.

  2. 2

    Press the "Scan" button on the scanner. The scanning software should provide a preview of the scanned document on your computer screen so you can confirm you have physically placed the document in the correct location.

  3. 3

    Select your desired destination for saving the printed document on your computer. Name your document's file, and click "Save." The document will be saved to your computer.

    Attach to an e-mail message

  1. 1

    Open your computer's e-mail program and create a new e-mail message template.

  2. 2

    Locate and click on the file attachment icon on your e-mail program's toolbar. This icon may read "Attach" or "Attachment," or simply display an animated paper clip. The program will prompt you to identify the location of the document you wish to attach to your e-mail message.

  3. 3

    Navigate to the file location that you originally saved the scanned document on your computer.

  4. 4

    Double click on the file that you wish to attach to your e-mail.

  5. 5

    Type the email address that you wish to forward your message and attachment.

  6. 6

    Click the email program's "Send" button. Your message and attached file have now been forwarded.

Tips and warnings

  • Consult the scanner manufacturer's specific instructions for scanning and saving printed documents to your computer.
  • If the document you wish to e-mail is too large to attach, you may be able to edit it or save it in a different format in order to reduce the document's size enough to eventually attach it your e-mail message.
  • You can attach more than one document to an e-mail message (as long as the cumulative size of these files does not exceed the maximum size limit).
  • The scanner's software must be properly installed on your computer in order for this process to work.

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