How to write a hospitality thank you note

Written by theresa curry
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When someone cares enough about you to invite you for a visit, a trip, a meal or a family event, you naturally want to thank them. Although in our society a verbal thanks or a phone call the next day are more often used to thank someone who shows us hospitality, there are times when a note is very much appreciated. Everyone should know how to write a hospitality thank you note.

Skill level:
Moderately Easy

Things you need

  • Notepaper or card
  • Envelopes
  • Stamps

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    Thank You Note

  1. 1

    Know when to write. Anytime you are shown hospitality, it is fitting to write a thank you note. Do not let more than a week or so go by before showing your appreciation with a note.

  2. 2

    Use good notepaper or a special card. It's best to compose your own thanks rather than just adding a sentence to an imprinted thank you card. If you and your family or friends are accustomed to exchanging thanks by e-mail, you may send your thank you note this way, but take some time and care with it.

  3. 3

    Be sincere. The form is less important than the content. Start with the date, then add the person's name (such as Dear Uncle Edward). Give thanks in the first sentence, then add a few sentences that single out the particulars of the meal or the visit that you especially liked, such as, "It was wonderful to get to know your children a little better," or "What a great gathering of friends."

  4. 4

    Show your affection. If you are thanking someone who is very close to you, affirm your ties of affection by adding a sentence about how much it means to you to be included in the her life. If you are thanking a more casual acquaintance, express a desire to get together in the future.

  5. 5

    End with a final thanks and a closing such as "Sincerely," "Love" or "With warm regards." Capitalise the first letter of the closing. Sign your name below the closing.

Tips and warnings

  • With family members and close friends, enclose photos of the event or ask for recipes. Doing this also expresses your gratitude for being included.
  • Be careful if you choose to e-mail your hospitality thank you note. Do not use this method if you have any question about whether this will be an acceptable way to send your note.

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