How to Make Your Own Name Badges and Print Them Out

Written by foye robinson
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You can make a simple or elaborate name badges of your own whether it's for children in your classroom or for business meetings. By adding an image or a special font, the name badge can have a professional or playful touch. Once you've added the person's name, everything else is open. In fact, you can print each name badge onto a different colour of card stock to represent different departments in a meeting. It's all up to you. Alternatively, you may purchase name badge sheets and design your badge to fit the dimensions on your sheet.

Skill level:


    Make Your Own Name Badges

  1. 1

    Open Microsoft Word. Select the "Mailings" tab from the Ribbon and click on "Labels." Choose "Page printers" and the "Manual" tray, so the name badges can print manually.

  2. 2

    Click on the "Options" button and find the name badge label you want. Select "Avery A4/A5" from the list of "Label vendors" and the name badge number from "Product number (for example, W3000, W4000, W5000, W7100, W9100, W9150, W9150). Alternatively, you may change the dimensions for your name badge by clicking on "Details," or you may create a name badge of your choice by clicking on "New Label" and adding your dimensions.

  3. 3

    Press "OK" to close the "Label Options" dialogue box and clear the data from the "Address" text box. Select the option for "Full page of the same label."

  4. 4

    Add the text for each name badge, placing the name on the first line and the title on the next line. Tab between each name badge to insert additional badges.

  5. 5

    Place the name badge sheet onto the printer once all your name badges are complete. Select the Microsoft Office Button and click on "Print" (shortcut: Ctrl+P) to print them out.

    Using Templates to Make Your Own Name Badges

  1. 1

    Open Microsoft Word and select the Microsoft Office Button. Click on "New."

  2. 2

    Select "Labels" from the "Templates" pane and then "Other labels" from the Labels section in the right pane.

  3. 3

    Scroll through the list to find the "Name badge" templates. Double-click on the one you want. The template will be placed on your page.

  4. 4

    Update the name badge with the information you want, adding the name and title to each badge.

  5. 5

    Select the "Save" button from the "Quick Access Toolbar" to save your work. Then place the name badge sheet or card stock onto the printer and print it by selecting "Ctrl+P."

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