How to scan & email a document

Written by jennifer patterson
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How to scan & email a document
Scan and e-mail a document (document image by Marvin Gerste from

It is convenient to scan and e-mail a document instead of faxing it. A document that is scanned and e-mailed saves time and money. With just a few steps, you can complete this process from your computer.

Skill level:

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Things you need

  • Computer
  • Scanner
  • E-mail account
  • Document

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  1. 1

    Place the document that is going to be scanned face down on the scanner. Press the "Scan" button that can be located on the scanner. Another way to perform a scan is to click on "Start," then go to "All Programs." Move the mouse pointer up to "Accessories." Go down to "Scanner and Camera Wizard."

  2. 2

    Click on "Scanner and Camera Wizard." Click "Next." You will be asked to choose a preference. Choose a preference, then click on "Preview" to preview the document.

  3. 3

    Click on "Next" after previewing. Type a picture name and the destination where you want to save it. Click on "Next." The document will start to scan. Click "Finish" to complete the scan.

  4. 4

    Go to your e-mail account. Click "Compose" to start a new e-mail. Look for "Attach File" and click on the "Browse" button across from it. The "Choose File" window will open up.

  5. 5

    Go to the destination where you saved the scanned document. Choose the name of the scanned document. Click on it to open up the file, then click on "Open."

  6. 6

    Add the necessary information in the subject line and the body of the e-mail. Click on "Send" to complete the process. The document will be sent as an attachment file.

Tips and warnings

  • Send a copy of the scanned documents to your inbox to keep as reference.

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