Outlook Express is the free e-mail application that comes standard on many personal computers. The application lets you compose, send, receive and organise your e-mail. At times, you may have a hard copy of a document that you want to show someone but all you have is a person's e-mail. You can easily scan the document and attach it to an e-mail.
Turn on your scanner and put your document face down on the scanner bed.
Click or activate a new scan within your software. Depending on your scanner and software, you will most likely have the option to scan to a PDF or image file. Select "PDF" because it is the easiest to view universally.
Scan your document. Your software will then most likely ask you where you want to save it and what you want to name it. Give it a name and save it to your desktop or a folder of your choosing.
Open "Outlook Express." Go to "Folder" in the main menu. Scroll down to "New," scroll over and click "Mail Message."
Type the email addresses in the "To:" field for those who will receive the scanned document. Enter a subject and type a message in the body of the email.
Click the "Attach" button and browse for the scanned document. Left click on the scanned document and click the "Attach" button. Select the "Send" button on the email.
Check the size of files before you send the attachment. If it is a megabyte or larger, consider compressing the file or asking the recipients whether they can receive a file of that size.
Tips and warnings
- Check the size of files before you send the attachment. If it is a megabyte or larger, consider compressing the file or asking the recipients whether they can receive a file of that size.