How to Use Word Count

Written by janie gaither
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Often when writing essays, reports and articles for school or work, a certain number of words are required. Therefore, the word count function in Microsoft Word is vital. Microsoft Word allows a user to easily calculate the number of words in a document with a simple click of a button.

Skill level:


    Drop Down Menu

  1. 1

    Identify the text you wish to count by selecting the entire text with your mouse.

    How to Use Word Count
  2. 2

    Select the "Tools" drop-down menu on the standard toolbar of MS Word and then click "Word Count."

    How to Use Word Count
  3. 3

    View the word count statistics for your document.

    How to Use Word Count

    Word Count Menu Toolbar

  1. 1

    After following the steps above, click "Show Toolbar" in the Statistics results pallette. This will keep the Word Count Toolbar active for rechecking word count as needed.

  2. 2

    Activate Word Count Toolbar without previous steps, click "View," then "Toolbars" and select the "Word Count" toolbar.

  3. 3

    Click "Recount" as necessary to total your word count as you continue to type text.

Tips and warnings

  • Microsoft Word allows you to have the software program count your headers and footers as well.
  • Click the option on the Statistics results palette if necessary and recount.

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