How to scan a document on an all-in-one printer

Updated February 21, 2017

Scanning is a standard all-in-one printer feature that converts a hard-copy document into electronic information, which your computer can store and modify. You can scan legal files, office reports or just about any other kind of document and create an electronic backup for your files, send it as email or alter it to suit your needs. Follow these steps to scan a document on an all-in-one printer:

Turn on your all-in-one printer and computer. Check the connections between the two machines.

Lift the printer's document lid. Examine the scanning surface and the underside of the lid for dust and fingerprints.

Put the document you wish to scan face-down on the glass. Use the alignment markers to help you square up the object. These are usually found on the left-hand edge of the scanning area.

Close the printer's document lid slowly so the document does not shift position.

Select a scan resolution. The higher the dpi (dots per inch) count, the sharper and more detailed the image.

Push the scan button. You may have to do this on the printer itself or on your computer.

Check the preview of your scan on your computer. Depending on your all-in-one printer and software, you may have to prompt your computer to display the preview for you.

Edit the image as it appears on your computer if you want to make changes. Your scanning software might let you enlarge, resize or otherwise manipulate the final product.

Accept the scan and save. Return the original document to a safe location.


Clean the glass and the underside of the lid of your all-in-one printer frequently for the best scanning results. If you are scanning an important document, or if you have not used your scanner in a while, clean the scanning area before getting started. Make sure you have enough hard-drive space to save your scan, especially if you are using a high-resolution scan setting. Change your mind? You can almost always cancel out of a scan with no ill effects. Look for a cancel button on your all-in-one printer or on the software interface.


Do not use abrasive cleaners or harsh chemicals to clean the glass on your all-in-one printer. They can damage the glass, which will put permanent artifacts on any image you scan to your computer.

Things You'll Need

  • Computer
  • All-in-one printer
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