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How to Copy Events in Outlook Calendar

Updated April 17, 2017

The calendar function in Microsoft Outlook can help users to organise their lives. One way to quickly and easily create new events in an Outlook calendar is to copy and paste an existing calendar entry. You can copy a single calendar event and paste it into another part of the calendar to create a new appointment or you can copy all the events in a Microsoft Outlook calendar and transfer them to a different calendar folder.

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  1. Launch Microsoft Outlook and select "Calendar" from the navigation pane.

  2. Find the event that you want to copy by navigating to the correct day of the appointment. Do this by toggling between the "Month," "Week" and "Day" view and then clicking the relevant day from the main calendar pane.

  3. Click the event that you want to copy to highlight it. Press the "Ctrl" and "C" buttons on the computer keyboard to copy the entry.

  4. Navigate to the correct day for the copied appointment. Click on the day and press "Ctrl" and "V" on the keyboard to paste the entry. Double-click on the entry if you need to edit any of the details.

  5. Select "Calendar" from the Outlook navigation pane.

  6. Click "Change View" on the "View" tab. Click one of the tabular view options, for example, you could choose "By Category." It doesn't matter which option you choose. Click "Reset View" and then "Yes."

  7. Click "Change View" on the "View" tab. Click "Manage Views" and then click "New." Type a name for the new view in the dialogue box. Click "Table" and then "OK."

  8. Click "Sort" from the "Advanced View Settings" options. Select "Start and Ascending" from the "Sort Items By" list. Select "(None)" from the "Then By" list. Click "OK" and then "Apply View." This lists all the items in the calendar.

  9. Press "Ctrl" and "A" on the computer keyboard to select all the items in the list. Press "Ctrl" and "C" on the keyboard to copy all the selected items. Click on the calendar folder to which you want to copy the items. Press "Ctrl" and "V" to paste the items into the calendar.

  10. Tip

    You can also copy the contents of an Outlook calendar by clicking the "Folder" tab and then clicking "Copy Calendar."

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About the Author

Adrian Grahams began writing professionally in 1989 after training as a newspaper reporter. His work has been published online and in various newspapers, including "The Cornish Times" and "The Sunday Independent." Grahams specializes in technology and communications. He holds a Bachelor of Science, postgraduate diplomas in journalism and website design and is studying for an MBA.

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