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Job description for a hospital ward clerk

Updated February 21, 2019

Hospital ward clerks, or unit clerks, handle clerical tasks at the nurse's station of a hospital floor, or an area such as the intensive care unit or emergency room. These clerks are responsible for dealing with most of the paperwork on the ward. They may have the title of unit or ward secretary.

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Receptionist Duties

Hospital ward clerks greet people at the counter, answer questions, direct visitors to patients' rooms and answer phones. They also deliver mail and flowers to patients.

Record Keeping

Hospital ward clerks create records on the computer for new patients, and regularly update patient records from charts. Measurements of vital signs such as temperature and respiration rate must be recorded, along with any notes from doctors and nurses.

Business Forms

The job description for a hospital ward clerk includes recording diagnoses and treatments on insurance forms and other medical forms, and processing discharge forms.

Patient Transfers

Arranging for patient transfers to other wards is another part of a hospital ward clerk's job, and the clerk may transport the patients as well.

Nursing Assistance

Increasingly, hospitals are advertising for ward clerks who also are nursing assistants, or even licensed practical nurses. These clerks can pitch in and help with medical needs when staffing is low, or in contrast, an LPN can help with clerical work when necessary.

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About the Author

Shelley Moore is a journalist and award-winning short-story writer. She specializes in writing about personal development, health, careers and personal finance. Moore has been published in "Family Circle" magazine and the "Milwaukee Sentinel" newspaper, along with numerous other national and regional magazines, daily and weekly newspapers and corporate publications. She has a Bachelor of Science in psychology.

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