How to Create Outlook Newsletter Templates

Updated April 17, 2017

Microsoft Outlook 2010 can format and save templates such as newsletter templates. You can create the template inside a message box and access the formatting commands to give your newsletter a custom look. Inserting a text box within the message box can help you control the text, pictures and layout within a neatly outlined frame. You can then save this Outlook template as a guide to style future issues of your newsletter.

Open Outlook and click the "Home" tab on the ribbon.

Click the "New e-mail" button in the "New" group. A blank message box opens.

Click in the message box. More command buttons become accessible.

Click the "Insert" tab.

Click the down-arrow for the "Text Box" button in the "Text" group. A list of commands opens.

Click the "Draw Text Box" command. The pointer converts to a "+" symbol over the message box.

Click and drag the "+" where you wish to insert the text box. The "Drawing Tools" ribbon appears with format commands such as "Shapes," "Styles" and "Arrange."

Customise the look of your newsletter template. For example, click the "Format Text" tab to access the font buttons and the pre-formatted styles. The "Insert" tab can insert picture files such as your company's digital logo. The "Format" tab includes "Wrap Text" commands that affect the layout of text and picture files.

Click the "File" tab.

Click "Save As." A dialogue window opens.

Type the template's file name in the "File Name" text box.

Click the down-arrow for the "Save as Type" text box.

Click "Outlook Template."

Click the location where you wish to save this template. For example, scroll the left pane and click "Desktop" or a named folder for your newsletter files.

Click "Save." The Outlook template icon displays a tiny page, envelope and notebook.


Click the "Format Text" tab and select the preferred format, such as "HTML" or "Rich Text." The "Rich Text" option brings up the "Text Box Tools" ribbon. The "Plain Text" option does not support pictures.


Your recipients may not be able to view all the newsletter's formatting if their e-mail programs cannot support the format or pictures.

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