Businesses and individual customers often need to write a letter to receive a price request in order to receive a quote before hiring a company. For example, if you want to hire a company to landscape your garden, you might get an initial price quote to help you compare companies. Using the right format when writing a letter for a price request can speed up your request so you receive the information you need faster.
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Type your name, address and the date at the top of the price request letter to complete the header.
Add "Price Request" at the top of the letter to make the content of the letter clear.
State that you are requesting a price and include what you want priced, such as a particular product or type of service.
Include a "Description" section where you describe the nature of your project, the service you want or the product in greater detail.
Put in a "Requirements" section if relevant. List all of your requirements to get a more accurate price quote.
Let the company know where the price quote can be sent and when you need it. Include your name again, a telephone number, email, postal address and fax number if relevant.
Thank the recipient for taking the time to honour your request and provide you with a price quote.
Tips and warnings
- Provide the companies you are contacting with a self-addressed, stamped envelope if you want them to contact you by letter.
- Don't include information that will hurt any future negotiations. For example, if you include prices offered by other companies, the company you are sending the letter to will know they only have to go so far to get your business.
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