How to write a response to an employment rejection letter

Updated February 21, 2017

Competitive job markets often mean there are far more candidates than there are jobs available. You might receive an employment rejection letter in response to your application and resume or after an interview. It is not always necessary to respond to the rejection letter, but in doing so you are given the chance to thank the employer in a professional manner and leave the door open in the event that a position in the company opens in the future.

Format the letter in standard business letter format. The date, address, greeting and start and body of each paragraph are all aligned with the left-hand margin. Double space between each paragraph to maintain a clean and professional look.

Address the letter to a specific representative of the company. For example, if sending to the human resources director, use that person's name in your greeting:

William Jones

Human Resources Manager

1234 Business Address Way

Beverly Hills, CA 90210

Dear Mr. Jones:

Thank the company for considering and interviewing you in the first paragraph. Even though he did not offer you the job, when you thank the manager for the opportunity to apply and interview with his company, you demonstrate a respectable level of professionalism.

Express in the second paragraph your positive impressions of the company and the interview process. Mention specific people within the company who were particularly helpful during the process and your gratefulness for their assistance and guidance. For example, mention the person you interviewed with and the type of information you learnt about the company from that person.

Close the letter by noting your continued interest in the company, and ask if it would consider keeping your application and resume on file in the event that another position opens within the company that you might be qualified and suited for.

Double space and type:


Your Name

Your Address

Your Phone Number

Your Email Address


Refrain from expressing negative emotion in regard to not being chosen. Doing so will put you out of the company's radar for good in the event that other opportunities become available.

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About the Author

Jennifer Hudock is an author, editor and freelancer from Pennsylvania. She has upcoming work appearing in two Library of the Living Dead Press anthologies and has been published in numerous print and online journals, including eMuse, Real TV Addict and Strange Horizons. She has a Bachelor of Arts in English/creative writing from Bloomsburg University.