How to Accept a Formal Invitation Letter to Be a Presenter

Written by alyson paige
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How to Accept a Formal Invitation Letter to Be a Presenter
Reply to a formal invitation to present with a formal acceptance letter. (Tooga/Digital Vision/Getty Images)

When you receive a formal invitation to make a presentation or speak at an event, respond with the same formal tone. Follow standard response guidelines, specifically referring to the information provided in the invitation. Exhibit a gracious tone, and express your enthusiasm for the event as well as your role in it. Express your gratitude to be invited.

Skill level:
Moderately Easy

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  1. 1

    Express your acceptance in writing on formal and professional stationary. Begin your response with a formal acceptable, for instance, "I am pleased to accept your invitation to present at the ABC Corporation Annual Award Dinner."

  2. 2

    Restate the event's specifics to assure the recipient you are aware of the date, time and location. You might write, "I am available on November 12 at 8:00 p.m. I will arrive in Chicago the day before the event."

  3. 3

    Indicate your availability for subsequent meetings in preparation of the main event. Write something such as, "I look forward to receiving the materials I need to prepare my presentation. We should speak in two weeks to review my presentation agenda."

  4. 4

    Close your acceptance letter according to standard letter style. Finish by writing, "Thank you for your gracious invitation. I anticipate a successful and dynamic presentation. Sincerely, Jeffery."

  5. 5

    Mail your acceptable letter as soon as possible. The event's coordinators will need to know immediately if you will be able to present.

Tips and warnings

  • Place the date at the top of your acceptance letter.
  • Use a response card, if included in the envelope. Fill in the blanks to indicate your acceptance, and then return to the sender as soon as possible.

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