How to Insert Speaker Notes in Powerpoint

Written by pam durant
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How to Insert Speaker Notes in Powerpoint
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One of the biggest keys to delivering a presentation that goes off without a hitch is thorough preparation. Microsoft PowerPoint is a software program that provides tools to help you dazzle your audience with slides that contain colourful and exciting graphics, animation, sound and video, but even PowerPoint can't make your speech for you. However, it can help.

The Speaker Notes feature in PowerPoint provides a canvas for the user to include notes, anecdotes, reminders or any text at all that can help the speaker get the point across. Speaker Notes are typically designed for the speaker's eyes only and are a great way to gather random thoughts about each slide.

Skill level:


  1. 1

    Open an existing presentation file or create a new one by clicking the "Office" button at the top-left side of the window and choosing "New." Double-click "Blank Presentation."

  2. 2

    Single-click in the notes pane at the bottom of the window that shows the text, "Click to add notes." Type the note as desired.

    This small notes pane appears at the bottom of the default PowerPoint view and is sufficient for entering very short notes.

  3. 3

    Click the "View" tab on the ribbon at the top of the window. Click the "Notes Page" button in the "Presentation Views" group area. Click in the "Notes" pane at the bottom of the window and type the note as desired.

    The Notes Page view will provide a larger notes pane to accommodate longer entries. Drag the Zoom slider on the status bar at the bottom of the window to magnify the view while you type.

Tips and warnings

  • To print speaker notes, click the "Office" button and choose "Print." In the "Print what" section at the bottom of the Print window, click the drop-down arrow and choose "Notes Pages" from the list. You will print one page per slide, featuring a thumbnail of the slide and notes, if applicable, at the bottom of the page.

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