How to Amend Meeting Minutes

Written by nola moore
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How to Amend Meeting Minutes
Meeting minutes are an important record of discussions and decisions. (documents image by AGITA LEIMANE from Fotolia.com)

Boards and committees record the minutes of a meeting to provide a record of discussions and any decisions made. In cases where the meeting participants constitute a governing body, such as a board of directors, meeting minutes become legal documents and may be reviewed by a number of entities. As such, it is important to make any changes to minutes in an organised and clear fashion to prevent confusion or misunderstanding.

Skill level:
Easy

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Things you need

  • Copy of the meeting minutes
  • Committee secretary
  • Quorum of committee members

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Instructions

  1. 1

    After each meeting, the secretary types his or her notes in the format designated for minutes.

  2. 2

    The secretary reviews the minutes, comparing them to the notes, and makes any changes.

  3. 3

    The secretary submits the minutes to the committee chair, who can also make adjustments.

  1. 1

    At the next meeting, the secretary reads the minutes before the committee.

  2. 2

    If committee members have changes, they motion to amend the minutes.

  3. 3

    The motion is seconded by another member of the committee, and the committee discusses the change.

  4. 4

    The secretary records the committee's agreement on the new information in the current meeting minutes as "approved with amendments." The specific changes do not need to be recorded.

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